Best 7 Estimation And Quoting Tools for Pool Construction in 2025

Pools are among the most fun yet complex building projects. While most projects are a matter of routine construction, budgeting, and planning, a pool project is a precise construction, budgeting, and planning. Constructing a pool is a multifaceted undertaking covering excavation, plumbing, masonry, finishing, landscaping, and often special features like lighting or a custom water shape. Each element calls for coordination with subcontractors, variable material prices, and demanding timelines.

Pools are a premium addition for homeowners, demanding precise execution, clear communication, and no payment surprises. Builders face the task of delivering accurate estimates and professional quotes while preserving margins. But many contractors still depend on spreadsheets, paper paperwork, or antiquated software, which often leads to errors, confusion, and eroded trust.

That’s where digital estimating and quoting software enters the picture. These programs let pool builders quickly prepare exact, line-item breakdowns of expenses, create professional proposals, and breeze through change orders. Not only are they faster, but they also create trust in clients.

Understanding in detail 7 of the best estimating and quoting software for pool builders in 2025, pitting their feature sets, strong suits, and shortcomings against each other to bring you our pick of the bunch.

Why Pool Builders Need Estimating & Quoting Software?

Pools are very different from normal building work. A miscalculation in labor or materials in an estimate can eliminate profit margins. Clients are expecting a fixed price, so it is doubly necessary that builders estimate accurately in the first place.

Key reasons why software estimating is invaluable:

• Accuracy is a concern: Pools require a range of products (concrete, tiles, pumps, finishes). Manual estimating is riskier for inaccuracies.
• Faster quoting: Contractors no longer take days to create professional quotes, thanks to automation.
• Change order management: Clients may make changes to design, finish, or add items. Software tracks and computes prices in real time.
• Transparency fosters trust: Clients desire to know precisely where their dollars are being spent. Itemized estimates lower disputes.
• Profit protection: Prevents underquoting and prevents contractors from absorbing additional expenses.

The bottom line: Accurate, digital estimating is the key to profitable pool building.

Key Features to Look For in Pool Construction Software

Not all estimating software is created equally. Pool builders need to seek out software designed specifically for construction and client management.

These are the basics:

• Combining Scheduling + Estimating – Match cost estimates against schedules to forecast budget consumption.
• Detailed Breakdown of Expenditure – Labour, Materials, Plant, and Overheads.
• Professional Client Proposals – Make personalized, in-depth, client-focused quotes.
• Change Order Tracking – Update prices and approvals in real time when design changes.
• Mobile & Cloud Access – Update quotes from the field, not just from the office.
• Document Management – Store permits, contracts, and plans in one place.
• CRM Integration – Manage leads, clients, and communications from a single system.

These integrated tools bring together estimating, project management, and client communication into a single, streamlined platform.

Top 7 Estimating & Quoting Tools for Pool Builders in 2025

Now, let’s break down the 7 best tools pool builders should consider this year. Each section highlights features, strengths, limitations, and verdict.

1. 123worx – The Complete All-in-One Estimation & Quoting Software for Pool Builders

123worx is designed directly for USA and Canadian contractors, so it is extremely relevant to pool builders. Generic software does not provide a complete project management system, whereas 123worx has a complete system that includes estimating features, scheduling, client management, and reporting.

Key Features:

• Create line-item, detailed estimates with real-time cost tracking.
• Make professional client proposals with branding and detailed breakdowns.
• Handle design changes and change orders smoothly.
• Integrates schedules, WBS, and resource management.
• Cloud-based software with smartphone accessibility for remote updates.

 Why it’s great for pool builders:

•  Accommodates unique customization and client revisions well.
•  Manages subcontractor costs and schedules.
• Provides client portals for transparency and honesty.

Verdict:  The ultimate solution for small to mid-sized builders who require an easy-to-use, affordable, out-of-the-box solution.

2. Procore – Best for Large-Scale Construction Firms

Procore is a very well-known construction management firm. It has great project collaboration and estimating tools, though it is designed for large firms, not small pool construction companies.

Key Features:

• Advanced budgeting and cost control.
• Robust document and compliance management.
• Great for large, multi-million-dollar projects.

Strengths:

• Enterprise-grade tools.
• Ideal for teams dealing with several subcontractors and intricate constructions.

Limitations:

• Expensive.
• Steep learning curve.
• Overkill for most pool installations.

Verdict: Suitable for large construction companies that have complex operations, but not very appropriate for small construction companies.

3. BuilderTrend – a Favorite Amongst Home & Pool Builders

Buildertrend is popular among remodelers and custom builders. It has robust estimating tools in addition to client communication abilities, and this makes it popular among pool builders.

Key Features:

• Electronic estimating and quoting software.
• Client approval sites.
• Integrated scheduling and budgeting.

Strengths:

• Familiar with the industry.
• Great for client engagement.

Limitations:

• Can overwhelm small groups.
• More expensive than cheap instruments.

Verdict: Good option for mid-sized pool construction companies that value effective client communication.

4. CoConstruct – Great for Custom Builders

CoConstruct is utilized by remodelers and custom home builders. The estimating software is simple yet efficient for small pool builders.

Key Features:

• Simple estimating with cost tracking.
• Client proposal for submitting websites.
• Integrates with QuickBooks.

Strengths:

• Easy to use.
• Affordable for small teams.

Limitations:

• Less advanced scheduling and resource allocation.

Verdict: Ideal for small pool construction companies that need simple, affordable estimating software.

5. Houzz Pro – Builder CRM + Estimating Tool

Houzz Pro integrates project management, effective CRM, and design presentation tools. It is particularly beneficial for small pools builders who are centered on client relations.

Key Features:

• Digital quotes and proposals.
• Lead and customer management CRM.
• Visual design presentations.

Strengths:

• Ideal for marketing and client relations.
• Easy to make professional proposals.

Limitations:

• Less fundamental are estimating features.
• Smaller projects than mega construction projects.

Verdict: Perfect for small builders who require CRM + marketing software as well.

6. JobTread – Budget-Friendly Estimating Software

JobTread is a new platform that’s efficient and affordable. It has inexpensive estimating software that’s available for small pool construction companies.

Key Features:

• Estimating and quoting tools.
• Budget tracking and client proposals.
• Complements accounting software.

Strengths:

• Very affordable.
• Good for growing contractors.

Limitations:

• Less advanced project management features.

Verdict: Suitable for minimal-cost pool building firms who don’t want a tool loaded with unwanted expenses.

7. Contractor Foreman – All-in-One Budget-Friendly Option

Contractor Foreman is a very affordable, all-in-one pool construction software. The software has estimating, a calendar, and project management, and it is well-liked amongst small pool building companies.

Key Features:

• Estimating and cost-tracking.
• Scheduling and daily logs.
• Safety and compliance tools.

Strengths:

• Budget-friendly all-in-one
• Easy to use for small teams.

Limitations:

• Less powerful than 123worx or Procore.

Verdict: Not as feature-rich as other products in this category.

Comparison: Best Estimating Software for Pool Builders

How to Choose the Right Estimating Software for Your Pool Business

With so many options, the ultimate estimating and quoting software is not necessarily the most feature-packed; it’s software that is appropriate for your business size, workflow, and client needs.

• Smaller construction companies may stress the economy and convenience. Software like JobTread or Contractor Foreman offers reliable estimating without burying smaller workforces.
• Medium-sized building companies that juggle several projects appreciate one-all solutions such as 123worx or Buildertrend, in which estimating, programming, and client liaison are included.
• Larger firms may need intricate compliance and multi-project reporting, so Procore is a better choice despite its sophistication and cost.

When evaluating software, prompt yourself:

• Does it integrate into your accounting system?
• Can clients easily review and approve quotes?
• Will it scale as your business grows?

The right solution is not necessarily the most feature-rich, but is the solution that saves time, reduces error, and promotes better client relations.

FAQs About Pool Estimating & Quoting Software

Q1: What is 2025’s most popular estimating software for pools?

123worx is the ultimate and most budget-friendly solution for building pools, as it offers estimating, scheduling, and client portals in a single platform.

Q2: Are digital quoting tools a necessity for small pool builders?

Yes. The smallest project needs to be clearly defined and precise, and clients want professional proposals.

Q3: Will estimating tools reduce cost overruns?

Completely. Through detailed breakdowns and tracking of change orders, software prevents litigation and surprise costs.

Q4: What is the cheapest software for a small contracting business?

Contractor Foreman and JobTread are the cheapest, although 123worx is a lot more functional at a slightly higher value.

Q5: How does 123worx differ from Procore or Buildertrend?

123worx is cheaper, easier to use, and designed for small to mid-sized swimming pool builders, whereas Procore is enterprise-scaled, and Buildertrend is aimed at remodelers.

Final Verdict: Which Software Is Best for Pool Builders?

Building pools is exciting and intimidating; profitability rests in accurate estimating and technical quoting. The appropriate digital tool keeps expenses in view, avoids miscommunication, and puts builders ahead when they are competing for work.

• For mid- to small-pool builders: 123worx is a no-brainer when it comes to all-in-one solutions, client portals, and value.
• For larger enterprises: Procore is a better choice despite its costly nature.
• For budget-conscious subcontractors, JobTread and Contractor Foreman are a good place to begin.

Are you ready to take your pool construction company to the next level? 

Request a FREE Demo of 123worx today and discover how modern estimating software is revolutionizing quoting, managing, and completing work in pool construction.

Brad Rudra

As a Vice President at 123worx, Construction Management Platform, Bharat Rudra has worked with hundreds of business executives searching for best-suited software for their construction business with a wide array of requirements. Bharat takes pride in helping construction businesses solve their business and project management challenges. Feel free to reach Bharat if you have any questions. You can find him on LinkedIn or reach him at brudra@123worx.com