Smart Estimating Software Built for Pool Construction Professionals
Deliver precise project estimates, streamline your bidding process, and improve profitability with real-time cost data, customizable templates, and seamless integration into your full 123worx project workflow.
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An innovative and accurate way to create cost simulations for pool construction
All aspects — materials, labor, equipment, and custom pool designs must be managed accurately using an advanced platform.
- Pool Builder Pros wants you and your company to be successful.
- Reliable and quick pool construction cost estimates
- Templates pre-configure pools based on type
- Real-Time Pricing on Material, Labor, and Equipment Costs
- Job costing and budget management integration
Powered by 123worx — an all-in-one construction management solution designed specifically for North American contractors.
Why Pool Builders Need a Smart Estimating Solution
Every swimming pool job is different. There may be different dimensions and depths, different types and combinations of equipment, types of soils, regulatory issues, and different finishing materials desired by the customer. There are several variables involved, and all these variables have a direct impact on the cost.
Pool builders struggle with the following issues, among others:
- Unpredictable commodity and equipment prices
- Specialized trade labor costs that are variable
- Difficult excavation conditions
- Premium Finishes and Custom Upgrades
- Various design changes requested by clients
- Time-Sensitive Bids in Competitive Markets
Modern construction estimating software help pool builders stay accurate, consistent, and profitable across each bid while speeding up the entire process.
Issues in Manual Pool Construction Estimates
Pool projects involve much more complex estimating than typical residential construction.
Estimates must provide in-depth computations concerning excavation, construction, plumbing, electrical, finishing work, mechanical, and landscape aspects. Manual estimating becomes a bottleneck. Here’s why:
1. High Risk of Errors in Estimates
Pool projects also require calculations such as:
- Concrete/Gunite Volume
Rebar units - Plumbing Line Lengths
- Electrical wiring
- Finished materials
- Equipment specifications
One wrong calculation could mean thousands in lost profits.
2. Complex Equipment and Material Options
Pool installers need the following cost estimates:
- Pump
- Filters
- Heaters
- Chlorination systems
- Automation and lighting
- Coping and tile
- Interior finishes
Manually assigning these costs is time-consuming and prone to errors
3. Difficult to Create Multiple Estimate Versions
Clients often request:
- Upgrades (LED lights, water feature, automation)
- Material changes
- Alternative brands available
- Different shapes and sizes
Creating multiple versions manually slows down the entire sales process.
4. Lack of Integration With the Rest of the Project
Manual estimates do not carry over into:
- Job costing
- Scheduling
- Budget management
- Task assignment
- This can create discrepancies later in the process.
Estimating software built for pool construction specialists solves these challenges through automation, accuracy, and seamless integration.
5. Unprofessional and Incomplete Proposals
You can easily lose high-value clients due to an unprofessional or incomplete proposal.
What Pool Builders Should Look for in Estimating Software
Powerful estimating tools help pool builders create accurate, professional-looking estimates quickly and easily. The important components include:
Cost Libraries for Materials, Equipment, and Finishes
Store and update:
- Pumps
- Heaters
- Lighting
- Plumbing materials
- Electrical components
- Concrete and rebar pricing
- Coping, tile, and interior finishing
Customizable Templates Based on Pool Type
Support for:
- In-ground pools
- Gunite, shotcrete
- Fiberglass pools
- Vinyl liner pools
- Freeform custom pools
- Spa and pool combos
Automated Calculations
Software should handle:
- Material quantities
- Labor hours
- Equipment needed
- Volume computations
- Dimensions and depths
- Upgrades and feature add-ons
Multi-Version Estimate Creation
Critical for upselling and meeting client preferences.
Expert, Branded Proposals
Clear, easy-to-understand proposals that build trust and speed approvals.
Build Estimates Faster. Win More Pool Projects.
Integration with Scheduling & Job Costing
Estimates need to flow seamlessly into the execution phase.
Cloud and Mobile Access
Keep information updated whether you’re in the office, with clients, or on the construction site.
How 123worx Estimating Software Helps Pool Builders
1. Generate the Best Pool Estimates in Minutes
Begin with customizable templates for:
- Gunite/Shotcrete pools
- Fiberglass pools
- Vinyl liner pools
- Spa add-ons
- Custom shapes
Add dimensions, depth, finishing, and options. The system can calculate materials, equipment, and labor.
Results:
Fewer errors from manual entry
2. Handling Real-Time Machine and Material Costs
Building pools involves significant equipment costs.
123worx enables contractors to update the following real-time costs:
- Pumps and Filters
- Lighting systems
- Heaters
- Automation controls
- Salt systems
- Plumbing and electrical materials
- Finishing materials like tile, stone, plaster, and aggregate
This ensures estimates remain accurate even as prices fluctuate.
3. Construct Optional Upgrades Automatically
Customers like options. Build upgrade tiers using these components to streamline your upselling process:
- LED lighting
- Deck jets
- Spillover spas
- Waterfalls
- Automated systems
- Tile and Finishing Upgrades
- Energy-saving pumps
Provide variants, and avoid duplicating the effort.
4. Automatically Create Business-Ready Proposals
Better proposal design improves your win rate and builds client confidence.
- Itemized breakdowns
- Transparent Pricing
Upgrade Options - Photos and/or specifications (optional)
- Branded Header and Footer
123worx helps contractors close deals faster with professionally prepared proposals.
5. Seamless Conversion of Estimates into Projects
Turn approved estimates directly into:
- Job plans
- Schedules
- Purchase orders
- Allocation of tasks
- Budgets
- Phases in the project
Every cost transitions seamlessly, ensuring the project stays on track from the get-go.
6. Work Together in Your Team Effortlessly
Team members can:
- Review Estimates
- Make suggestions
- Provide comments
- Share Updates
- Version changes
Cloud access keeps your team aligned and informed.
Key Features Designed for Pool Builders
123worx provides resources specific to the complexities of pool installations.
- Material & Equipment Cost Libraries
Keep pricing aligned with your suppliers for better accuracy.
- Excavation & Earthwork
Add soil, grading, stabilization, and trucking.
- Plumbing & Electrical Assemblies
Auto-calculate based on pool size and shape.
- Pool Shell Templates
Pre-built structures for rapid estimating.
- Finish Materials & Upgrades
Glass tile, pebble, plaster, aggregates and coping.
- Cost of Labor and Equipment
Add sub-trade and equipment rental costs.
- Multi-Version Estimates
Offer Variations Instantly.
- Auto Calculations
Remove manual formulas.
- Job Costing Integration
Monitor estimated versus actual cost throughout the project.
- Reporting & Exports
Produce PDF or Excel reports whenever you want.
- Cloud Access Anywhere
Estimates can be performed from anywhere in the world.
Complete Workflow: From Estimate to Pool Project Execution
A seamless workflow maximizes time, reduces errors, and boosts profitability.
Here’s what happens in an average project in 123worx:
Step 1: Add Project and Site Details
Capture and record customer information, project type, and site conditions.
Step 2: Choose the Pool Template
Select a pre-built template or create your own.
Step 3: Add Dimensions & Design Features
Set the length, width, depth, shape, and key design features.
Step 4: Add Equipment, Finishes, and Accessories
Pick pumps, heaters, lighting, tile, coping, and interior surfaces.
Step 5: Auto-Calculate Material and Labor Costs
The software performs all complex calculations.
Step 6: Setting Up Markups and Profit Margins
Step 7: Create Multiple Versions of Estimates
Should offer basic, upgraded, and/or premium.
Step 8: Creating a Branded Proposal
Generate an exportable, publishable PDF.
Step 9: Collect Digital Approval
Process clients quickly through the approval procedure.
Step 10: Convert the estimate into an active project.
Automatically generate budget, schedule, tasks, and job cost.
Not Sure Where to Start? Let Our Experts Help.
Key Features Designed for Pool Builders
- Provide cost estimates 50-70% faster
- Greater precision and lower cost overruns
- Increase client approval rates
- Make upgrades easier to sell and manage
- Less repetitive work
- Boost Profit Margins
- Scale your business effectively
Comparison: Estimating Software vs Excel for Pool Builders
Excel has clear limitations for pool construction estimating — digital estimating tools help overcome them.
Who Benefits Most From This Software?
Ideal for:
- Residential pool construction companies
- Commercial pool installers
- Combination pool and spa installers
- Outdoor living construction companies
- Pool renovation experts
- Construction professionals managing multiple pool projects each year
Real-World Impact on Pool Builders
Pool construction companies using modern estimating software typically see:
- Cut estimating time by more than 50%
- Reduction in the number of mistakes and cost overruns
- Increased Approvals from Customers
- Greater consistency in job costing
- Improved coordination between estimating and the execution process
All these developments occur in myriad projects, leading to increased revenues.
FAQs on Software Used in Pool Builders’ Estimation
1. Can I customize my material and equipment pricing?
Yes — you can fully customize your cost libraries based on your suppliers.
2. Does it support different types of pools?
Absolutely, gunite, fiberglass, vinyl, custom, and others.
3. Can I generate multiple copies of an estimate?
Yes, you can clone any estimate and modify it.
4. Is the estimate compatible with job costing?
Yes, because the estimated costs simply feed directly into the budgets.
5. Is it possible to create branded proposals for the clients?
Absolutely, you can generate professional branded proposals for clients.
Generate Accurate, Ready-to-Use Estimates in Every Pool Construction Project
Generate quick, accurate estimates that help you win more pool construction contracts and manage project costs throughout the entire process with 123worx.
Stop Losing Profit to Estimating Errors – Use purpose-built software that keeps your bids accurate and competitive.